Why is my excel file so large? Reasons and Precautions

Why is my excel file so large

Excels are advanced, versatile, and adequate files to store, analyze and manipulate numerous data types and units. We can store unlimited sheets consisting of an abundance of cells (both rows and columns). Also, we can update the data settings, put algorithms, implement formulas, merge cells, unmerge cells, encrypt and decrypt the data units, send, retrieve, and protect.

Why is my excel file so large?

As mentioned, we could do multiple tasks on a single excel sheet of excel. Though it sounds exciting, most of the time multiple transactions over a single file with huge data inputs can result in slow responding, hanging of sheets, time for updating changes and even can create hindrance in the downloading/uploading abilities. These all are the symptoms that your file has gained huge space in memory. Along with these, there are many other answers to the question, why is my excel file so large? Including

1.            Abundance of data

2.            Multiple formulas, filters, algorithms applied.

3.            Temp files accumulated.

4.            Your file is non-compressed.

5.            Has been downloaded from a non-trusted site.

6.            Situated inside a stand-alone zip folder.

7.            And many others.

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What happens when excel file size is large?

As mentioned earlier there are several symptoms that can create issues in accessing a file when it has a bigger size. Some of them are as follows:

1.            It takes longer to load, sometimes even to open it takes more than 20 to 30 seconds.

2.            Consumes much data and time to upload and download.

3.            The feasible performance of the file reduces. That means when a user tries to apply some formula or filter, it takes some unconditional time and pop-ups error in some cases.

4.            Unresponsive file behavior: The file gets hung in between. It doesn’t respond nor it gets quitted easily.

How can I reduce my excel file size?

1.       Remove Unnecessary data.

Sometimes our file gets filled up with some remarks, comments or temporary data stored for understanding purposes. We can simply remove that data in case we don’t require the receipt to know that unit.

2.       De-execute unwanted formulas and filters.

We usually apply certain formulations for our purposes to understand the deliverables. However, most of the time the calculations and filters are temporary. Make sure you don’t leave your file with those formulas and filters while uploading or sending to some receipt. In such scenarios, these multiple formatting makes the size grow longer.

3.       Make sure your file doesn’t have hidden unwanted data.

Hidden data isn’t visible therefore, most of the times there are chances that we miss considering the data hidden while looking at the size of the file and data value.

4.       Reduce the formatting if any.

Make sure you’re-back all the formatting if not required. Formatting usually gets to the larger file size. Changing fonts and sizes usually won’t make a bigger difference however, if the file includes some statistics and charts that aren’t required delete that.

5.       Try saving in a different format rather than .exe.

Binary files usually consist of lesser file sizes. One can convert the file in another format till he uploads to some platform. Later he/she can reconvert the file and use it. However, this consists of risky transactions as sometimes conversions don’t go successfully. Therefore, make sure you carry a duplicate copy of every file you are using in order to keep the reliability of formatting and editing.

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